Leaving your job? A thoughtful resignation letter can help you maintain a positive relationship with your old employer - which is useful as you never know when you'll need their help in the future. Find out what you should cover in your letter, and use our letter templates and examples.
Tips for writing your resignation letter
If you know you're leaving a job, the first thing you should do is talk to your manager so that they're not caught by surprise. Once you've done that, you're ready to write a formal resignation letter.
Your letter should be brief and to the point – you don't need to include a lengthy explanation of why you’re resigning. If you have a good relationship with your employer, show your goodwill by talking about how your time at the company has benefited you.
Even if you are tempted to, avoid being negative. It is best to leave on good terms. Other employers might want to check on your employment history, so try to leave with a clean slate.
Resignation letter example
A basic resignation letter should state the facts first, such as:
- your role in the organisation
- that you’re resigning from this role
- the last day you will work.
Though there are many ways to write a resignation letter, you should cover some key points. The example resignation letter below will help you write a well-structured and polished letter.
Resignation letter templates
If you’ve had a good experience with your employer, tell them about where you are going and what you have enjoyed about your current job, as in the first template below.
If you want to, say the minimum, as in the second template below. But remember, even if you haven’t had the best experience with your employer, you’re bound to have gained something from your time with the organisation, so you can mention that. The letter will sit in your employment file for some time, so it pays to be polite.
Each template is in Word format, so you can save it to your computer and update it later. We recommend you use an up-to-date version of Microsoft Word and a desktop or laptop computer.
Find out more
Careers New Zealand website
Updated 14 Sep 2018